To provide administrative functions to ensure efficient, timely and accurate support to the engineering division and overall responsibility of office operations.
Assist in resolving administrative and project related issues through coordination, data entry, internal and external correspondence and preparation of reports.
Prepare marketing and monthly safety presentations.
Handle confidential matters including updating weekly divisional scorecard information.
Maintain project workflow by implementing and developing reporting procedures and engineering project deliverable schedules.
Set-up estimates and projects.
Establish and maintain electronic and hard copy filing systems.
Maintain the company library and professional publications.
Track, organize and request project close out documents.
Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors as well as maintain their calendars.
Prepare meeting agendas: record, compile, transcribe and distribute minutes of meetings.
Prepare and maintain records for professional engineering licensing and continuing education requirements.
Open, sort and distribute incoming correspondence.
Overall responsibility for maintaining the quality of work product.
Answer, screen and transfer inbound phone calls.
Receive and direct visitors and clients.
Perform other administrative duties and special projects as assigned.
Associate Degree in Business or related field preferred.
5+ years administrative experience required.
Ability to prioritize multiple tasks.
Ability to work independently.
Ability to write routine reports and correspondence.
Excellent communication skills; verbal, written and interpersonal.
Must be able to anticipate problems and use sound judgment and tact in handling confidential matters.
Strong problem solving, documentation, research, resolution and data analysis skills.
Proficient in Microsoft Office Suite and Bluebeam.
Work will involve being in an office setting.